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Microsoft office 2010 vs 2019 comparison chart free |
- History of Microsoft Office - Wikipedia
It seems like Microsoft never have a day off. They're constantly working to create newer versions of Office that just get better and better, and are always packed with more features.
Obviously not everyone is using the latest version. With companies like yours, it's important to understand what every version of Office has so that you can pick the package that's right for you. Here's an easy to understand Microsoft Office version comparison. While software like Office is still available to download, in Microsoft's eyes that's now retired.
There won't ever be any updates or upgrades made to such software that businesses will benefit from. So why download it? It's simply not relevant anymore. The newer versions of Office feature the most innovative features and programs that can positively impact companies. The Office versions and their most important features we're going to look at are:. Image Credit: Softonic. Work With What You Know: The best part about using any Office program is that Microsoft usually keeps the programs and software looking the same.
There's never really an extensive overhaul that makes something like Word confusing to operate. But it always looks cleaner, easier to use and never as clunky as previous versions. With Office , users can work with what they know - they will be familiar with the programs because they might have used older versions of Office, such as Office or Office IT teams won't have to train all users on how to use the programs.
With time not being wasted on training, productivity in businesses can remain high. Not only do you get the firm favourites in Word, Excel and PowerPoint, but you also receive the popular collaboration tool - SharePoint. No Confusion With Plans: There's nothing worse than contemplating which plan to choose for your business. Obviously, a student or home plan isn't one that will benefit a business in any way. For businesses and enterprises, there are only two plans that you need to focus on - Standard and Professional Plus.
This means you won't be wasting time in deciding which plan is for you - as was the case with Office - meaning the migration can be much quicker. As time passes by, even less importance will be given to Office which is a danger to businesses thinking about purchasing this or are still using this. Newer programs continue to be released, and there will also be fewer updates available which can harm productivity. Lack Of Scalability For Today's Businesses: Sure, life would be easier if there were only a couple of options and plans to choose from.
However, not every business is the same. Adopting a one-size-fits-all approach means businesses will have to compromise and pick a plan that might not suit them. More problems can form, especially if a business realises that an upgrade is necessary further down the line. Newer versions of Office have a handful of plans and while it can take time to pick the right one, the time it takes to select one is worth it because you'd pick a plan that's tailored to your business.
Lack Of Security: That's not to say Office doesn't have any security features. It does, but it's just that Microsoft is on top of the newer threats that are emerging and are creating newer programs with more extensive security features that simply can't be implemented within Office They're designed to work best with newer versions.
While some security will be there for businesses using Office , remember that it's an older program and it probably won't be long before it's retired like its predecessors.
Device Compatibility: The big improvement from Office is that Microsoft has made Office compatible with more devices. This is beneficial for those businesses that have employees working off-site who can use their own devices to complete work. It also helps businesses that haven't upgraded their systems and are still using Windows 7 or Windows 8. That means productivity can be increased, as work no longer has to be completed on-site.
Cloud Storage: With Office , Microsoft made the jump to the cloud - where businesses can store their data without using their own valuable storage. By using programs like OneDrive, businesses have easier access to save Office files and share them with other users that also have Office With the collaboration tools like SharePoint, this also makes it easier for colleagues to work on files at the same time.
For any business, having constant support from a massive organisation like Microsoft is brilliant. However, mainstream support for Office ends on April 10, and extended support for Office ends in This means Office will also become a retired productivity suite which won't receive support or upgrades. However, for businesses like yours where you'd have to pay license fees for every user in the company, the costs can begin to add up. The sad part about this is that these aren't subscription fees either where you can pay a small amount per user per month.
Instead, it's a one-time cost which can harm cash flow and take a big chunk out of your budget right away. Paying For Upgrades : Microsoft releases upgrades, programs and software relatively quickly. While certain versions of Office allow businesses to experience the new versions for free, with Office , all new software has to be paid for.
If there's something new that Microsoft releases which will be a big help to your business, if you have an Office plan you'd have to pay extra to receive those programs which can seriously frustrate the finance team.
Very sneaky. Image Credit: How To Geek. Compatibility: As Office Online is purely online based obviously , that means it's compatible with any device. It can be your iPhone, a tablet or pretty much any device your business has implemented. As you can see, this is a huge advantage because this means work can be completed anywhere, even at home because it's easily accessible without having to invest in more systems.
Free To Use: No subscriptions, no one-off fee and your budget doesn't take a hit either. Using Office Online is absolutely free. It's not just to view either. Users can access popular programs like Word, Excel and PowerPoint to create, edit and share documents. Not only that, but it's also free to collaborate on projects. Limited Features: It's free and Microsoft certainly aren't going to give all of their goods away for nothing.
As expected, Office Online is extremely limited compared to other plans and what business can and can't do as there are fewer features. Writing and editing are fine, but you might not be able to achieve anything further than that. This isn't good for businesses that are reliant on Office Online, as no internet can seriously harm productivity.
That's why businesses prefer plans that allow you to work on and edit documents offline so valuable time isn't lost during downtime. While it's certainly a beneficial tool to have - especially if you're working with external companies who don't use Office - it's not a productivity suite that can be relied on all the time.
Businesses continually need newer features, more storage space and additional security which is something Office Online can't provide as well as other suites. Image Credit: Office Blogs. Collaboration Tools: More and more businesses need to collaborate with other department or companies.
Now, this is made easier with the brilliant Co-Authoring tool which easily tells you which user has made the change and when the change was made. This saves plenty of time, as businesses no longer have to go searching for a particular file or come across several versions of the same document. Changes are seen in real-time, which makes it more convenient as everyone can work on the same version a user has created.
Useful Programs And Features: While Office comes with features you expect, it's also packed with features and benefits that help businesses of all sizes. There are group chat applications for quicker communication, such as Microsoft Teams and Yammer. PowerMaps helps Excel data come to life, while Workflows is a project management feature that makes it easy to assign and view tasks.
Anytime Access: The beauty of Office is that it can be accessed anywhere by users and businesses that have purchased the software.
Work no longer has to be completed strictly on-site which is beneficial to those businesses that have remote workers or need them to travel often - while still working towards deadlines. No Upgrade Options: Once you purchase Office , that's it. There are no upgrade options which can be off-putting when you consider that Office requires a large investment to make.
If your business desperately needs or even wants new upgrades that Microsoft releases, then the whole price must be paid for it. No Additional Bonuses: This links in with the previous disadvantage. What you see is what you get with Office as it doesn't come with any additional bonuses or ways to upgrade.
This includes things like the inability to purchase additional storage if needs be, or buying a certain program to integrate with Office Although, Office does come with some features that makes it a desirable option for businesses as it's the most popular productivity suite around Image Credit: ITS. Everything Office Offers And More : When subscribing to an Office plan, businesses receive everything that comes with Office That's because the latest version of the programs Microsoft has on offer is still , such as Co-Authoring, Word, Excel and PowerPoint.
Extensive Security Features: Business can operate safely knowing that Microsoft has implemented some of the most extensive and robust security features that aren't available in any other productivity suite.
Some of the favourites include Threat Intelligence, which helps businesses take a proactive approach to cyber security rather than a reactive one.
Encrypted Email adds further security to inboxes while Exchange Online protection and Advanced Threat Analytics are some of the others that set Office apart. To read more about each security feature - click here. Tailored Plans For Businesses: Businesses no longer have to compromise when it comes to picking a plan.
Office features seven unique plans that ditch the one-size-fits-all approach. By having these mix and match plans, businesses can save money by removing any programs they don't need and adding those they do need.
Whenever Microsoft releases something new, businesses under an Office plan will always experience the benefits of the latest releases. Again, this saves money because newer programs and updates won't need separate purchases.
Subscription-based payments, low monthly costs and not paying for new releases all combine to create one huge benefit where users receive the best features around for a small price. A downside of Office is that if you do unfortunately suffer from internet problems, then you probably won't be able to complete any work or even access your emails.
Along with this, some features always require an internet connection.
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